CATERING GUIDELINES

Allergies & Dietary Restrictions

Before placing your order, please inform your server
if a person in your party has a food allergy. Please inform your sales
associate if any of your guests require special dietary assistance.

Please note substitutions may occur based on availability
and will be communicated to you prior to your event by
your sales associate.

Guarantees, Changes, & Cancellations

We request that you contact us with your final guaranteed

guest count at least three (3) business days in advance of your

event date. If we do not receive a final guest count from you, we

will prepare and charge for the guest count provided on your

order form. All changes, cancellations, and/or event details must

be confirmed three (3) business days prior to your event. After

this time, the count may increase based upon availability, but

cannot decrease. Functions canceled or changed with less than

three (3) business days notice may have already incurred

expenses and will have to be billed accordingly.

Hours of Operation

Crimson Catering Sales Office:

Monday through Friday, 7am to 5pm

Food & Beverage Minimums and After-Hours Fees

DAY & TIME OF EVENT	FOOD AND BEVERAGE MINIMUM	DELIVERY FEES
Monday-Friday 7am-5pm	$75
Monday-Friday after 5pm	$75	Any order placed less than 10 days prior to your event will incur a fee of $300 to defer the cost of additional labor.
Saturday 7am-3pm	$200
Saturday after 3pm	$1000	Any order placed less than 10 days prior to your event will incur a fee of $300 to defer the cost of additional labor.
Sunday	$1000	Any order placed less than 10 days prior to your event will incur a fee of $300 to defer the cost of additional labor.

Delivery Location Access

Please note that specific delivery times are subject to
availability. Please ensure that your event space is ready for setup
at least 30 minutes prior to your event start for Simply Crimson
service and at least two hours prior to your event start time
for Crimson Catering service. Any required furniture removal
or movement should occur prior to Crimson Catering arrival.
If your event space has other events scheduled prior to your event
please communicate this information to your sales associate to
ensure the best possible setup for your event.

Simply Crimson Service

We require access to your delivery location
30 minutes prior to your event.

Crimson Catering Service

We require access to your event location
two hours prior to your start time.

Compostable Service

We offer 100% compostable products to service your event.
Please inform your sales associate if you would like to
include this service with your order.

Linen & Rentals

We offer a wide variety of linen and service equipment
to support the style of your event. Please inform your sales
associate if you would like to include this service with your order.

Flowers

For decorative requests an additional fee will be
determined in accordance with your specific needs.

Room Reservations

We request you reserve your event space and meeting rooms
prior to making your catering arrangements. Please contact the
Harvard Events Management Office at (617) 384-9723
for assistance with room reservations.

Payment Guidelines

We accept the Harvard University 33 digit university billing code.

Visa, Master Card, American Express and personal checks are
also accepted and are subject to 6.25% sales & meals tax and
0.75% local tax. Should your group be considered tax exempt,
please provide our office with a copy of your ST2 & ST5 tax
exempt forms. Please provide method of payment when
finalizing your order. Certain orders may be subject to a
50% deposit prior to your event.

Administrative Fee

All events catered through Crimson Catering are subject
to an administrative fee of 8%. This fee is not a tip or
gratuity for our staff.